UKHCA

United Kingdom Homecare Association
Raising the standard for homecare for over 25 years

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Basic Costing Model for the Provision of Social Care

Welcome to the new home of the UKHCA Costing Model

This costing model is designed to assist any provider in the calculation of a fair price for social care services. The model is designed to provide an indication of the rate to be charged and is not indicative of a definitive value. This model is to be used for a guide price only

There are currently 2 modules available:

The revised per hour model provides provides an in depth opportunity to calculate a minimum acceptable charge per hour by using specific known variables. Use this module if, as an organisation, you are confident that realistic values are known, if not, use the breakeven module to calculate the appropriate values. provides a more in depth opportunity to calculate a minimum acceptable charge by using specific variables.

The breakeven module allows for a comprehensive analysis of costs that can be used in providing information and data that can be used for per hour module.

The cells shaded in yellow are for the input of data. This data is used in calculations and the results are shown in the olive green cell.

Click the buttons below to get started:


 

 

Instructions for use

Length of Visit Enter the commissioned visit time
Hourly Rate - Weekday Enter the basic hourly rate paid, Monday - Friday
Hourly Rate - Weekend Enter the enhanced hourly rate for working weekends.
Bank Holiday Premium The percentage premium of hourly rate for bank holidays.
Mileage between visits Enter the distance between clients. This may be the average distance if required.
Speed of Travel If you know the speed of travel between clients or if not, enter the travel time between clients
Travel Time (If unknown enter Travel Time) Enter the time it takes to travel between clients (ony required if you do not know the speed of travel)
Break Time Enter the length of break time
Gross pay including NI and pension (section)
  - NI The percentage premium for National Insurance.
  - pension The percentage premium for employers contribution to pensions.
  - holiday pay The percentage premium for holiday pay.
  - training The percentage premium for training.
  - sick pay The percentage premium for sick leave.
  - notice pay The percentage premium for notice pay.
Travel payment per Mile Enter the rate for travel, per mile.
Staffing, recruitment and training (section)
  - management / office team The percentage premium for management and other office team(s).
  - staff recruitment The percentage premium for recruitment.
  - training costs The percentage premium for staff training.
  - apprenticeship levy The percentage premium for apprenticeships.
Premises, utilities and services (section)
  - rent, rates and utilities The percentage premium for rent, rates and utilities.
  - IT equipment The percentage premium for information technology equipment.
  - telephony The percentage premium for telephony.
  - equipment hire The percentage premium for equipment hire.
Consumables (section)
  - ppe & consumables The percentage premium for ppe and consumables.
  - stationery The percentage premium for stationery overheads.
Professional (section)
  - marketing The percentage premium for marketing.
  - cost of finance The percentage premium for finance.
  - insurance The percentage premium for insurance.
  - legal/professional The percentage premium for legal and professional services.
Other business overheads (section)
  - business travel The percentage premium for business travel.
  - general The percentage premium for all other overheads.
Profit/Surplus Enter the percentage profit / surplus you require to enable a sustainable business.

For UKHCA Members the Save button will allow the values entered to be retained and show the next time that the module is used. The information retrieved can be overridden on as many occasions as necessary. The information entered is confidential to your organisation and is not visible or available to any other provider.

For Non-UKHCA members no data is saved.

 

Core Salaries - Managers To include on costs
Core Salaries – Deputy Managers To include on costs
Core Salaries – Co-ordinators To include on costs
Core Salaries – Other Admin To include on costs
Other Overheads This is a drop down menu to select generic headings that can be added to by highlighting ‘Other’ and entering your own category. Click ‘Add’ for the description to appear. The additional drop down boxes show more detailed sub division of the generic title.
Hours Total number of service hours provided per week
Selling rate per hour Fee rate per hour
Cost rate per hour Including on-costs
Management Fee
Net Profit Enter the net profit required. Then the average weekly hours will be calculated to include this value

For UKHCA Members the Save/Calculate button will allow the values entered to be retained and show the next time that the module is used. The information retrieved can be overridden on as many occasions as necessary. The information entered is confidential to your organisation and is not visible or available to any other provider.

For Non-UKHCA members no data is saved.

The two modules are interactive and cross reference when entering data