United Kingdom Homecare Association
The professional association for homecare providers

Translate site:
Page Font Size:
A  ->   A

Disclosure Service

UKHCA’s Disclosure Service allows home care providers and other organisations to complete Disclosure and Barring checks on current and potential eligible employees.

Disclosure and Barring checks enable employers to make decisions of suitability on those whose duties involve work, not merely having incidental contact, with children and vulnerable groups and must be included in the ROA exceptions order. This is a legal requirement in England and Wales.

The Disclosure service is available to UKHCA members and non-member organisations and we are registered as an umbrella body with the Disclosure and Barring Service (DBS).

The Disclosure Service Team was formed in 2002, and has a vast experience in dealing with Disclosure Applications. We provide a professional, cost effective and efficient Disclosure checking service and are always on hand to provide assistance you may require.

Important additional information available on this page:

Our services include:

  • Online application processing
  • Guidance on how to complete Disclosure Application forms
  • Comprehensive guidance notes.
  • Priority vetting procedure to ensure that applications can proceed without delay
  • Advice and guidance on how to use the information obtained in completed Disclosure and Barring checks.
  • Liaison with DBS on your behalf.
  • Prompt alerts for developments in DBS practices
  • Useful ‘hints and tips’ which may help you in the recruitment process.
  • Access to the DBS Barred list and DBS Adult First check.

Our service conforms to the DBS Code of Practice, to ensure that information about your prospective employees is secure and confidential

May 2019 - Important changes

From 6 May 2019, the Disclosure and Barring Service (DBS) will no longer be able to amend enhanced applications that have been submitted with missing or incorrect information, in particular to addresses at which an applicant has resided within the last five years, that have not been declared on the application. Applications found to have missing address information will be withdrawn with the fee forfeited and a new application will need to be submitted. Please ensure that all the information provided on the disclosure application form is correct and has been properly checked for errors before it is submitted. The job role and any barred list checks requested must correspond to the appropriate level of check i.e. standard or enhanced as set out in the eligibility guidance, available from

If errors are detected by the DBS then the application will be withdrawn and the fee forfeited.


Using our services

When you are ready you can request access to the UKHCA Disclosure Service using our easy registration form.

For more information about using our service, please contact our dedicated Disclosure Team on 020 8661 8188 (option 3) or email us with your full name, address and contact telephone number at:


DBS Code of Practice and Sample Policies

The Code of Practice for Disclosure and Barring Service Registered Persons must be adhered to if you wish to make Disclosure and Barring applications as a registered person.

Additionally, as a registered person you must create and adhere to your own policy documents. We have provided some samples which you can download and modify for your organisation:


Eligibility for DBS Enhanced Disclosure checks

People employed as care and support workers who provide personal care to vulnerable groups are eligible for an Enhanced Disclosure check and can request barred list checks that are relevant to the vulnerable groups they work with. Other employees may be entitled to Standard or Enhanced checks but employers need to confirm their eligibility for such checks before submitting a Disclosure application. If you are unsure whether an employee requires a check then please read the DBS eligibility guidance at

Barred list checks

Employees who are eligible for Enhanced Disclosures may also request Barred list checks if applicable. There are 3 categories of Barred list checks and these are dependent on the workforce they are employed to work with. Adult workforce For employees working in regulated activity with vulnerable adults Child workforce For employees working in regulated activity with children Adult and child workforce For employees working in regulated activity with vulnerable adults and children Please note that incidental contact with children during an employees regulated activity with vulnerable adults does not constitute regulated activity with children and they are not eligible for a childrens workforce barred list check. For more information on regulated activity with vulnerable adults please go to For more information on regulated activity with children please go to

Identity Checking

Employers must adopt robust procedures for checking the applicants identity documents when applying for a disclosure. You must see the original documents and be satisfied that the correct procedure has been followed and you have seen sufficient documents to make the disclosure application. For a comprehensive guide on checking identity documents please go to

Skip Navigation LinksHome > Disclosure > About The Disclosure Service